Classify your information

Without classifying your organisations information you’re effectively saying that all information is of equal importance and sensitivity – for example, a company financial record is the same as an invitation for the staff Christmas party. It doesn’t matter what organisation it is, and what industry you’re part of – this approach is fundamentally flawed and the implications could be enormous.

At a base level, once you have classified or tagged your data, you can start applying specific policies around how you would like to treat it.   This could include how you protect and use it, how long you keep it for and where you keep it.  By ensuring your information is classified, you’ll ensure that it can be found quickly and efficiently – which not only helps with business efficiency, but also assists organisations to meet legal and regulatory requirements for retrieving specific information within set timeframes.  Lastly, classification ensures that redundant or obsolete information that’s of little or no value can be confidently deleted, saving significant storage space.

All of the outcomes of information classification have significant flow-on effects throughout an entire organisation, with substantial risk reduction, cost reduction and efficiency benefits.